Throughout the 1980s and 90s, faxing was the top way for businesses to send documents to each other or for people to send or receive information. They could be used to place orders, send documents, and more. However, with the rise of email, faxing was done less often. Still, many businesses do need to use faxes, and so the cloud-based solutions were created. This allows businesses to send and receive secure faxes, but provides numerous benefits that traditional faxing couldn’t offer.
More Cost-Effective Solution
It can be expensive to purchase a fax machine. On top of that, it’s necessary to have a dedicated phone line, purchase ink or toner, and buy paper to keep the fax machine stocked. All of these expenses add up over time. Instead, by choosing a cloud fax service provider, it’s possible to reduce expenses drastically and still be able to send and receive faxes. Though some documents may need to be printed still, most documents are stored on local servers or in the cloud, so it’s not necessary to spend as much on the supplies needed for faxing.
More Reliable Than Analog Options
Traditional fax machines are plagued with problems. If someone answers the phone inadvertently, the fax won’t go through. It might not go through because of an issue with the phone line, or even if it does go through, it may not be able to print because the fax machine is out of ink or paper. Ink and toner can smudge, making it challenging to read the document. Instead, with cloud-based solutions, none of these issues are a problem anymore. It’s easy to send and receive documents.
Easily Scalable to Meet Business Needs
Businesses often rely on scalability, as they need to be able to handle an influx of new customers as well as slower parts of the year. With traditional faxing, the price paid was the same, no matter how many faxes were sent and received. If it was necessary to expand, it meant purchasing a new bulky analog fax machine and finding a place to put it. With cloud-based faxing, it’s incredibly easy to scale up or down as needed, so there’s no need to worry about whether the faxes will go through or if the business is overpaying for supplies they aren’t using.
More Accessible Than Traditional Faxing
An analog fax machine allows documents to be sent or received, but it requires the person to be in the office in case anything goes wrong or to make sure the document is sent successfully. This can be problematic when faxes need to be viewed by someone out of the office. Instead, cloud-based faxing makes it possible to send and receive faxes from anywhere. It’s no longer necessary to use a bulky machine or be in the office to send or receive a fax. This makes it far more accessible for today’s businesses and allows for expanded use.
If your business still relies on faxing as a communication method, analog fax machines are no longer needed. Instead, use a cloud-based faxing service to send and receive all documents easily, quickly, and securely. This reduces potential issues with faxing and ensures the fax always reaches the destination. Take a look at cloud-based solutions today to learn more.
